Finance Operations Executive

Company description Publicis Groupe is a global leader in communication, operating in over 100 countries with 114,000 people globally. We help the world’s leading brands drive growth by combining creativity, media, data, technology and consulting. We are designed to help our clients thrive, with the capabilities, the experience and the understanding needed to help our clients unlock growth in a platform world.

Through our Power of One approach, we bring together the right expertise from across our agencies to deliver joined up, end to end solutions. “Viva la Différence” sits at the heart of our culture. We value individuality, encourage different perspectives and believe our differences make us stronger. We are committed to building an inclusive workplace where everyone can learn, grow and do the best work of their career. Overview We are hiring a Finance Operations Executive to join the APX team and play an important role in supporting the delivery of Traditional Media and Digital campaigns.

Sitting at the centre of Finance, Operations and Digital Strategy, you'll help ensure campaigns are accurately set up, billed, reconciled and closed while maintaining strong financial controls throughout. This is a fantastic opportunity to build your knowledge of media finance operations, work closely with a wide range of stakeholders and make a tangible contribution to the success of the APX team.

• Support the financial set-up and administration of Traditional Media and Digital campaigns in partnership with APX Operations and APX Digital Strategy.
• Create and maintain campaign records, products, suppliers, clients and other master data, ensuring information is accurate and aligned with agreed controls. Review campaign information across systems and trackers, resolving inconsistencies before billing and payment activities progress. Raise purchase orders and coordinate billing instructions to ensure deadlines are met and financial processes run smoothly.
• Manage invoice processing activities and help resolve supplier, billing and payment queries with clear communication and ownership. Reconcile purchase orders, invoices, billings and costs, identifying and correcting discrepancies while maintaining accurate records.
• Maintain campaign trackers, support month-end activities and contribute to a strong audit trail through effective documentation and controls.

Strong organisational skills with the ability to manage multiple priorities and maintain accuracy. Good Excel skills, including using formulas, lookups, filters and reconciliation techniques. Confidence working with data and identifying inconsistencies or areas that need investigation. A collaborative approach and the ability to build effective working relationships across different teams. Clear communication skills with a proactive and solution-focused mindset. An interest in finance operations, commercial processes and the media industry. Experience with systems such as SAP, Media

Explorer, purchase orders or billing processes would be beneficial, though full training will be provided.

The salary for the role is £28,860.

Once you've submitted your application, you will be emailed a link and asked to complete an online assessment task. This email will come from our partner Arctic Shores. You will need to complete the assessment within 3 days of submitting your application. If successful at the application and online assessment task stage, you will then have a screening call with a recruiter from the Publicis team.

The final stage will be an in- person interview 🌟 What to Expect from the Arctic Shores Assessment As part of our selection process, we use an Arctic Shores game-based assessment to help us understand your natural strengths in a fair, engaging way. This isn’t a quiz about what you know, it’s about showing how you think, behave and solve problems in real time. What it is A series of interactive tasks (games) designed to measure problem-solving, decision-making, adaptability, focus and other work-relevant behaviours.

You won’t see typical questions, instead, you’ll play activities that look and feel like simple games. How it works You’ll receive an email with a link and simple instructions. Before the official assessment you can try a practice task so you’re confident with the format. The assessment usually has around 7-9 tasks and should take about the same time as a standard online test. Tips to succeed Choose a quiet, distraction-free space with a reliable device. Read the instructions carefully before starting each activity.

Be yourself - Arctic Shores is designed to capture how you naturally approach challenges, not what you think is the “right” answer. After you finish Candidates receive a personalised feedback report that explains what your responses suggest about your strengths - valuable insight whether you join us or not. There are no right or wrong answers - your results simply help us understand where you’ll thrive. Approach it with confidence and focus on performing consistently throughout each task. Publicis Groupe offers a wide range of benefits to support our employees.

Full details are shared when you join, but highlights include core benefits such as Pension, Life Assurance, and Private Medical cover, alongside enhanced policies like Reflection Days and Shared Parental Leave. You’ll also have access to a range of additional initiatives, including: 📖 Please check out the Publicis Career Page which showcases our Inclusive Benefits and our EAG’s (Employee Action Groups). Publicis Groupe works primarily from the office or our clients' office four days per week. At Publicis Groupe, we are proud to be an equal opportunities employer.

We welcome and encourage applications from people of all backgrounds, and do not discriminate on the basis of race, ethnicity, nationality, religion or belief, disability, age, citizenship, relationship status, sexual orientation, gender identity, or any other protected characteristic. We are committed to providing a fair, accessible, and inclusive recruitment process. If you have any access needs - for example, related to disability, neurodivergence, or a health condition - please let us know. We’ll work with you to ensure the process works for you.

Sharing this information will never impact your application. Guided by our values, we listen with empathy, uplift each other, take responsibility, and embrace change - building a culture where everyone feels seen, respected, and genuinely included. #LI-SH2

• Support the financial set-up and administration of Traditional Media and Digital campaigns in partnership with APX Operations and APX Digital Strategy.
• Create and maintain campaign records, products, suppliers, clients and other master data, ensuring information is accurate and aligned with agreed controls. Review campaign information across systems and trackers, resolving inconsistencies before billing and payment activities progress. Raise purchase orders and coordinate billing instructions to ensure deadlines are met and financial processes run smoothly.
• Manage invoice processing activities and help resolve supplier, billing and payment queries with clear communication and ownership. Reconcile purchase orders, invoices, billings and costs, identifying and correcting discrepancies while maintaining accurate records.
• Maintain campaign trackers, support month-end activities and contribute to a strong audit trail through effective documentation and controls. Strong organisational skills with the ability to manage multiple priorities and maintain accuracy. Good Excel skills, including using formulas, lookups, filters and reconciliation techniques. Confidence working with data and identifying inconsistencies or areas that need investigation. A collaborative approach and the ability to build effective working relationships across different teams. Clear communication skills with a proactive and solution-focused mindset. An interest in finance operations, commercial processes and the media industry. Experience with systems such as SAP, Media
• Explorer, purchase orders or billing processes would be beneficial, though full training will be provided.

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